AUDIT AND TRACEABILITY

Full audit and control over user activity

Krae.OS lets you define detailed permissions for each user, record every login and operation, and preserve history even for voided or deleted documents and movements.

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Administrator control

  1. 01

    PERMISSIONS

    What they can do

  2. 02

    ACTIVITY

    What they did

  3. 03

    HISTORY

    What happened

  4. 04

    AUDIT

    Who + what + when

THE PROBLEM

Give system access without losing control

As more people work with company information, knowing who has a password is not enough. You need to control what each user can see, which operations they can perform, and what happens when information is edited, voided, deleted, or exported.

THE KRAE.OS SOLUTION

The administrator defines the boundaries and preserves the history

Krae.OS combines detailed permissions, activity records, and historical information so the administrator can control what each user is authorized to do and later review the actions performed in the system.

Control what each user can do

Krae.OS lets you manage permissions in detail to define which operations each user may perform in the system.

ACCESS
Define which information or functions the user can access.
CREATE
Define whether the user can create new records or operations.
EDIT
Define whether the user can modify existing information.
VOID
Define whether the user is authorized to void certain operations.
DELETE
Define whether the user can delete information when the operation allows it.
EXPORT
Define whether the user is authorized to export information from the system.

The administrator controls not only what each user can see, but also what they can do with that information.

Each user accesses the functions and information that correspond to their role

Krae.OS permissions can limit user access according to their responsibilities, so having access to the system does not necessarily mean having access to all of its information.

GIVING ACCESS

DOES NOT MEAN

GIVING ACCESS TO EVERYTHING

Each salesperson can see only their own sales

Krae.OS can restrict salespeople so that, when they enter the system, they only consult information about sales made by themselves.

This gives the commercial team operational access without necessarily exposing the company’s complete set of sales.

SALESPERSON A

Views their own sales

SALESPERSON B

Views their own sales

ADMINISTRATOR

Views authorized information

See Sales and collections

Also control which information can leave the system

Export permissions let the administrator define which users are authorized to extract information, adding another layer of control over company data.

Being able to consult information does not necessarily mean being authorized to export it.

Know when each user entered and left the system

Krae.OS records the exact date and time of every login and logout, allowing the administrator to review user access activity.

  1. 01 USER
  2. 02 Login
  3. 03 Date + time
  4. 04 Activity
  5. 05 Logout
  6. 06 Date + time

KRAE.TRACE

Know who did what and when

Krae.OS records operations performed by users together with their exact date and time, allowing the administrator to later review activity carried out in the system.

01

USER

02

OPERATION

03

DATE + TIME

You do not have to rely on memory to know who performed an operation. The system keeps the record.

When a document is voided, Krae.OS preserves its historical information so the administrator can later review the operation and its contents.

DOCUMENT

VOIDED

HISTORY PRESERVED

Voiding a document does not erase its history

Even deleted information remains auditable

Krae.OS lets the administrator review the history and contents of deleted documents, so removing an operation does not also remove evidence that it existed.

DELETED FOR THE OPERATION

≠

DELETED FROM HISTORY

Deleted movements also leave a record

Krae.OS preserves historical information about deleted cash and inventory movements, allowing the administrator to later review which movement existed and what information it contained.

DOCUMENTS

Current + Voided + Deleted

CASH MOVEMENTS

Current + Deleted

INVENTORY MOVEMENTS

Current + Deleted

HISTORY AVAILABLE FOR AUDIT

Control before, during, and after every operation

01 / BEFORE

Permissions

The administrator defines what each user can see and do.

PREVENTION

02 / DURING

Activity record

Krae.OS records which user performs each operation and when.

RECORD

03 / AFTER

History

Information remains available for audit even when certain documents or movements were voided or deleted.

AUDIT

KRAE.TRACE

System activity stays under control

Krae.Trace brings together Krae.OS audit tools so company leaders can control permissions, review user activity, and consult the history of operations performed.

The goal is not only to restrict actions, but also to preserve evidence of what happened inside the system.

Nothing happens without leaving a record

USER
Who
PERMISSION
What they were authorized to do
OPERATION
What they did
DATE + TIME
When they did it
HISTORICAL STATE
What happened afterward
AUDIT
Information available for review

CURRENT

VOIDED

DELETED

HISTORY PRESERVED

Control what each user can do, what they can see, and what they actually did

WHAT THEY CAN DO

Access, create, edit, void, delete, and export.

WHAT THEY CAN SEE

Information limited according to their role and responsibilities, such as a salesperson’s own sales.

WHAT THEY DID

User, operation, date, time, and recorded logins and logouts.

More control without preventing people from doing their work

ACCESS CONTROL
Each user works within the defined permissions.
CONTROLLED VISIBILITY
Access can be limited by role and needed information.
ACCOUNTABILITY
Operations remain linked to the user activity recorded.
PRESERVED HISTORY
Voiding or deleting does not remove auditability.
INFORMATION CONTROL
The administrator decides who can export.

When several people work with information that needs control

Krae.OS is especially useful for companies that need to delegate tasks without losing visibility into who can access information, which operations they can perform, and which actions were later executed.

The goal is for each user to have the access they need to work without losing control over the company’s information and operations.

Audit tools built into everyday management

Krae.OS includes audit and user-control tools to keep system activity available for review and follow-up.

The current Plans structure includes audit and user-control tools across all configurations. See Plans for current commercial information.

See plans

Frequently asked questions about audit and traceability

Can I define different permissions for each user?
Yes. Krae.OS lets you manage detailed permissions to control the operations each user is authorized to perform.
Can I decide who can create, edit, void, or delete information?
Yes. Permissions can individually control actions such as create, edit, void, and delete according to each user’s defined access.
Can I control who can export information?
Yes. Krae.OS allows specific export permissions so you can control which users are authorized to extract information from the system.
Do all users have to see the same information?
No. Krae.OS can restrict access according to each user’s needs and responsibilities.
Can I make a salesperson see only their own sales?
Yes. Krae.OS can restrict salespeople so they consult only information about sales made by themselves.
Does Krae.OS record when each user logs in and out?
Yes. The system records the exact date and time of user logins and logouts.
Can I know which operations a user performed?
Yes. Krae.OS records operations performed by users so the administrator can later review their activity.
Does the operation record include date and time?
Yes. Operations recorded for audit include the exact date and time when they were performed.
Can I consult voided documents?
Yes. Voided documents retain historical information available for review.
Can I consult documents that were deleted?
Yes. Krae.OS lets the administrator review the history of deleted documents.
Can I see what content a deleted document had?
Yes. The system preserves historical information that lets you review the content of deleted documents.
Are deleted cash movements recorded?
Yes. Krae.OS preserves historical information about deleted cash movements for later review.
Are deleted inventory movements recorded?
Yes. Deleted inventory movements can also remain available in the audit history.
Does deleting an operation completely erase its history?
No. Krae.OS preserves historical information so the administrator can later audit operations and movements that were deleted.
What is Krae.Trace?
Krae.Trace brings together Krae.OS audit and traceability tools to control permissions, review user activity, and consult the history of operations performed in the system.

Keep control over who can do what in your company.

Schedule a presentation and learn how Krae.OS lets you manage permissions, control visible information, audit user activity, and preserve history even for voided or deleted operations.

Schedule a presentation